Last updated: 07.01.2024
CareerShapes (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Irish data protection laws.
1. Who We Are
CareerShapes is a recruitment agency based in Ireland. We provide recruitment services to both employers and job candidates.
2. Information We Collect
We collect personal data from job candidates, clients, and visitors to our website. The types of personal data we collect include:
- For Job Candidates:
- Name
- Contact information (email address, phone number, postal address)
- CV/Resume details
- Employment history
- Educational background
- Skills and qualifications
- References
- Any other personal data provided during the recruitment process
- For Clients (Employers):
- Company name and contact details
- Recruitment requirements and job descriptions
- Hiring preferences and decisions
- Any other personal data provided during the recruitment process
- For Website Visitors:
- IP address
- Browser type
- Pages viewed and interactions on the website
- Cookies (for more details, please see our Cookies Policy)
3. How We Use Your Information
We use the personal data we collect for the following purposes:
- For Job Candidates:
- To assess your qualifications and experience for job roles
- To match you with suitable job opportunities
- To communicate with you about job opportunities and the recruitment process
- To comply with legal obligations related to employment law
- To improve our recruitment services
- For Clients (Employers):
- To understand and meet your recruitment needs
- To share candidate profiles that match job requirements
- To facilitate the hiring process
- To communicate with you regarding the status of your recruitment requests
- For Website Visitors:
- To improve user experience on our website
- To analyze website performance and usage
- To communicate relevant information (e.g., marketing materials) when consent is given
4. Legal Basis for Processing Your Data
We process your personal data based on the following legal grounds:
- Consent: Where you have provided your consent to process your personal data (e.g., subscribing to our newsletter or submitting your CV).
- Contractual necessity: To fulfill a contract with you or take steps at your request prior to entering into a contract (e.g., to assess your qualifications for a role).
- Legitimate interests: Where we have a legitimate interest in processing your data, provided that this interest is not overridden by your rights and interests.
- Legal obligation: To comply with legal requirements (e.g., tax and employment laws).
5. How We Protect Your Data
We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or destruction. This includes encryption, firewalls, and regular security reviews.
6. How Long We Retain Your Data
We will retain your personal data for as long as necessary for the purposes set out in this Privacy Policy. For job candidates, this means until we have placed you in a role or you request that we delete your data. For clients, we retain your data as long as we continue providing services or as required by law.
7. Your Rights Under GDPR
You have the following rights regarding your personal data:
- Right to access: You can request access to the personal data we hold about you.
- Right to rectification: You can request corrections to any inaccurate or incomplete data.
- Right to erasure: You can request the deletion of your personal data under certain circumstances.
- Right to restrict processing: You can request that we limit how we process your data.
- Right to data portability: You can request a copy of your data in a structured, commonly used, and machine-readable format.
- Right to object: You can object to certain types of processing, such as direct marketing.
To exercise any of these rights, please contact us using the details below.
8. Sharing Your Data
We do not sell or rent your personal data to third parties. We may share your data with third-party service providers who assist us in providing our recruitment services, such as:
- Background check providers
- Payroll and benefits services
- Job boards and other recruitment platforms
We ensure that these third parties are bound by strict data protection agreements and only use your personal data for the purposes for which it was shared.
9. International Transfers
In some cases, we may transfer your personal data to third parties outside of the European Economic Area (EEA). When this happens, we ensure that appropriate safeguards are in place, such as standard contractual clauses or binding corporate rules, to protect your data.
10. Cookies
Our website uses cookies to improve your experience and analyze site usage. For more details, please refer to our [Cookies Policy].
11. Updates to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be communicated to you via email or by updating this page. We encourage you to review this policy periodically.
12. Contact Us
If you have any questions or concerns about how we process your personal data or if you wish to exercise your rights, please contact us at:
[Agency Name]
Email: info@careershapes.ie
Phone: +353 87 057 0540
Address: Tomnalossett, Enniscorthy, Co. Wexford